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Title
Text copied to clipboard!Mailroom Coordinator
Description
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We are looking for a dedicated and detail-oriented Mailroom Coordinator to oversee the daily operations of our mailroom. This role is essential in ensuring that all incoming and outgoing correspondence is handled efficiently and accurately. The Mailroom Coordinator will be responsible for managing mail distribution, maintaining records, and ensuring compliance with company policies and postal regulations. The ideal candidate will have excellent organizational skills, a strong sense of responsibility, and the ability to work in a fast-paced environment. This position requires a proactive individual who can manage multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. As a Mailroom Coordinator, you will play a critical role in supporting the smooth operation of our organization by ensuring that all mail and packages are processed and delivered in a timely manner. You will also be responsible for maintaining mailroom equipment, managing supplies, and coordinating with external vendors as needed. This is an excellent opportunity for someone who enjoys working in a structured environment and has a keen eye for detail. If you are looking for a role that combines organizational skills with operational responsibilities, this position is perfect for you. Join our team and contribute to the efficiency and success of our organization.
Responsibilities
Text copied to clipboard!- Sort and distribute incoming mail and packages to appropriate departments.
- Prepare and send outgoing mail, ensuring proper postage and documentation.
- Maintain accurate records of mailroom activities and deliveries.
- Manage and maintain mailroom equipment, such as postage meters and scanners.
- Coordinate with external vendors for courier and shipping services.
- Monitor and order mailroom supplies to ensure uninterrupted operations.
- Ensure compliance with company policies and postal regulations.
- Assist with special projects and tasks as assigned by management.
Requirements
Text copied to clipboard!- High school diploma or equivalent; additional education is a plus.
- Previous experience in a mailroom or administrative role is preferred.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to lift and move packages up to 50 pounds.
- Proficiency in using mailroom equipment and software.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience in a mailroom or similar role?
- How do you ensure accuracy when sorting and distributing mail?
- What steps would you take if a package is lost or misdelivered?
- Are you comfortable using mailroom equipment such as postage meters?
- How do you prioritize tasks in a fast-paced environment?
- Can you provide an example of a time you resolved a mail-related issue?
- What strategies do you use to stay organized and manage multiple tasks?
- Are you familiar with postal regulations and shipping procedures?
